Starting date: 28 October 2024 – 8 November 2024

Responsibilities

1. Administrative Duties:
   • Translate documents between Lao and English accurately and efficiently.
   • Manage and maintain office supplies to ensure operational efficiency.
   • Follow up on documentation with government entities to ensure compliance.
   • Provide support to the current administrative team as needed.
   • Assist the manager in executing various tasks to streamline operations.
   • Draft official documents for the manager, including those for governmental bodies and investors.
   • Ensure effective planning and scheduling for the manager’s activities.
   • Deliver official documents as requested by the manager.
   • Maintain communication and follow up with various stakeholders on document deliveries.
   • Organize and update filing systems for important and confidential company documents.
   • Maintain strong relationships with government representatives and stakeholders.

2. Procurement Responsibilities:
   • Assist in negotiations with suppliers to secure the best prices and products based on specified requirements.
   • Support timely delivery of products to the site when necessary.
   • Coordinate travel and accommodation arrangements as needed.
   • Ensure payment processing is coordinated with the Finance Department to meet due dates.
   • Participate in the development of the procurement budget as required.

Qualifications

• Strong proficiency in both Lao and English (written and spoken).
• Excellent organizational and multitasking skills.
• Previous experience in administration is preferred; procurement experience is a plus.
• Strong negotiation and communication skills.
• Ability to maintain confidentiality and manage sensitive information.